Security Inspection - It is "a check of how well existing security measures and regulations are being carried out within a command." (Manwong and Hipolito, 2008: 4)
Security survey is different from security inspection in that the former is a counterintelligence service to assist heads of office in determining the security measures required to protect key installations from possible sabotage, espionage, subversion, and unauthorized disclosure/s of, or access to classified information or material contained therein.
Stages of Security Inspection:
Basic Steps in Security Inspection (Manwong and Hipolito, 2008):
Security survey is different from security inspection in that the former is a counterintelligence service to assist heads of office in determining the security measures required to protect key installations from possible sabotage, espionage, subversion, and unauthorized disclosure/s of, or access to classified information or material contained therein.
Stages of Security Inspection:
- Evaluation - The evaluative of fact finding inspection is generally positive in tone and promotes liaison and security awareness while taking a broad, general outlook of a facility or program. Deficiencies, which may be resolved either on the spot or within a non-specific time frame, may be noted and recommendations for further corrective actions may be made. The evaluation inspection can also help management officials in planning or upgrading their security programs.
- Compliance - The full compliance inspection is generally conducted for enforcement purpose. It focuses on compliance with established standards or regulations.
- Follow-up - Another form of compliance inspection is the follow-up inspection, conducted to ensure that facility officials have complied with recommendations from earlier inspections.
- After hours room check - The after-hours room check is a form of compliance inspection. It monitors compliance with security regulations especially involving areas where national security information is processed or stored.
- Self-inspection - This is initiated by the security officer of facility manager to evaluate his/her own security program. Additionally, this is required by each top secret control officer, classified document custodian, and special security officer to evaluate all security procedures applicable to their operation. The scope and purpose of the self-inspection for an office, building, or other facility is determined by the initiator.
- Close-out - A close-out self-inspection is accomplished immediately prior to the action to administratively terminate an authorized top secret control station, classified control station or sensitive compartmentalization information facility (if any). During close-out inspections, all areas and containers authorized for the storage of classified material are checked to ensure all classified material has been removed.
Basic Steps in Security Inspection (Manwong and Hipolito, 2008):
- Plan an inspection by determining the scope, type, and method. Schedule it, and if appropriate provide written notice. It should provide the date (s), purpose, proposed interview schedule, and request for any information needed by the security officer. Review previous inspection reports and prepare a list of question for inspection.
- Upon arrival at the site and before leaving the place, the inspector should meet with the senior manager to discuss the inspection. Collect a sufficient sampling of data from interviews with on-site employees and contractors and from touring the facility. Obtain information to support findings in the inspection report. Report favorable findings as well as deficiencies. Check awareness and adherence to local security procedures. Document any discrepancy/discrepancies corrected on the spot.
- After sufficient data is collected, the inspector should analyze all findings, compare them with applicable security regulations, list discrepancies and cite regulatory references, recommend corrective action, and write the inspection report.
- The report should be produced within 10 working days upon completion of the inspection. It should be distributed to the office, facility or regional manager on time and require a response to any recommendation/s.